Project Manager Hall Construction

About the Job


Charles Hall Construction LLC


Philadelphia, PA


The On-site Project Manager (PM) is responsible for the overall direction, coordination, implementation, control, completion and close-out of the assigned project(s). The PM is responsible for fulfilling all of CHC’s contractual obligations to the client, and doing so in a way that promotes future work with the client. The PM is expected to have excellent organizational, communication and management skills, and thrive in a leadership position.


  1. Manage relationship with Owner and Architect. Project Manager is the designated CHC representative to the Owner/Architect/Contractor team.
  2. Manage internal project team to ensure that contractual obligations are being met and project team is functioning as an efficient business unit.
  3. Manage external project team of sub-contractors and vendors. Ensure that all sub-contractors and vendors are performing in compliance with their contractual obligations. Provide leadership to sub-contractors and vendors to promote a productive and efficient project team.
  4. Create and maintain master project schedule. Update schedule and present to owner periodically (as required by Owner Contract).
  5. Manage project delay log and present delay change orders to client on a monthly basis.
  6. Write Scopes of Work for sub-contracts and purchase orders.
  7. Negotiate all sub-contracts and purchase orders with sub-contractors and vendors.
  8. Create and maintain project submittal log based on requirements of project specifications. Manage submittal process with Sub-Contractors/Vendors, Design Team, and Project Coordinator based on project schedule requirements.
  9. Create and maintain project purchasing schedule based on master project schedule. Purchase all trade packages in accordance with the purchasing schedule to ensure that all materials/equipment arrive on site when needed.
  10. Create project cost report based upon contract Schedule of Values. Use project cost report to track all committed costs, uncommitted costs, as well as cost exposures to provide an accurate and real time projection of project P&L. Submit updated cost report to Accounting Department on a monthly basis.
  11. Create and maintain a project Issues Log, which lists all potential Owner cost exposures. Present Issues Log to Owner monthly and promptly follow up with all associated change orders.
  12. Review monthly sub-contractor pay applications with Project Coordinator/Accountant prior to pay applications being submitted to owner for payment.
  13. Hold monthly job-site meetings, as well as weekly conference calls with Owner & Architect.
  14. Create and maintain project cash flow reports. Update the cash flow reports monthly and submit to Controller.
  15. Oversee the document management process with the Project Coordinator to ensure that all project team members are updated with all contract documents as well as all document changes/updates.
  16. Coordinate with Owner’s marketing/sales team for on-site sales operations. Establish strict guidelines for the sales team that are consistent with Village codes/ordinances as well as general life safety practices.
  17. Manage the project field staff to ensure that all safety & quality standards are being met or exceeded.
  18. Oversee jobsite progress to ensure contract completion dates are being met. Work with President to make schedule adjustments periodically as required based on field conditions, winter conditions, etc.
  19. Provide support to Project Superintendent as needed for issues such as non-performing sub-contractors, Village inspectors, Union officials, etc.
  20. Negotiate sub-contract change orders for all extra work.
  21. Manage the project close out process with Project Coordinator.
  22. Project Manager will be required to be on-site full time. Review quality of work in place, as well as compliance with contract documents. Document any findings and follow up with Project Superintendent to make sure all items have been corrected.
  23. Coordinate with Owner/Architect on State inspection/licensing process. Apply lessons learned from previous projects to make licensing process as seamless as possible.
  24. Closely coordinate with Owner for building turnover and installation of Owner supplied equipment and systems. Coordinate the dates of move-in with all inspections and final testing.


  1. Assist with land entitlement and permitting process with municipality.
  2. Model schedule & cost trends for use in estimating/planning for future projects.
  3. Assist with Owner GMP preparation. Produce documents such as Schedule of Values, Project Schedule, and Clarifications & Exclusions Letter.
  4. Meet periodically with Controller to review profitability projections of projects and the relative impact on CHC’s financial goals/projections.
  5. Business Development. Always have the next job in mind while interacting with the client.AREAS OF EXPERTISE REQUIRED
  1. Any combination of education and experience equivalent to a Bachelor’s degree in the Business, Engineering discipline of Architecture, Construction Management, Engineering. 5-10 years in the commercial construction management with a general contractor/construction manager a plus.
  2. Extensive working knowledge in the following computer software programs:
    1. P6 (or similar CPM scheduling software)
    2. Microsoft Excel
    3. Microsoft Word
    4. Microsoft Outlook
    5. Procore (preferred)
    6. Internet Explorer
  3. Ability to track, analyze and forecast cost and schedule projections.
  4. Highly developed effective written and verbal communication skills
  5. Strong familiarity with and ability to navigate, interpret, and enforce current building codes.
  6. Risk Management. Natural mindset of analyzing potential risks associated with a situation and factoring potential risks into the decision making process.
  7. Uses known best practices, techniques and work experience to implement project plans and maintain required levels of quality.